Auditing the software you currently use in the office is a good idea. ie write a list of all software and what versions are being used. This information can be used to manage software upgrades.
Typically you will have core software on every computer
- MS Office
- Operating System - Mac OSX or Windows (version something or other)
- BBS or other email or both and version numbers.
Then list the specialist software. eg software on the Server, Desktop publishing software, organisational contacts database etc.
What you are setting out to achieve is
- An understanding of which computers are out of sync with others. You SHOULD be trying to have the same versions of core software on every computer. This will save enormous amount of troubleshooting time.
- An understanding of costs. You should be able to work out how much you will need to spend on software over a four year period at which time everything should be replaced. And as much as you can spend equal amounts each year so you don't get hit with a huge bill every four years.
- An audit of what software is on each computer so you can pass that info on to IT support etc.